As your request moves through our system, its status (which you can see in ELMS when you select the Course Reserves menu on the left after you select a course), changes accordingly. You will find explanations of many of the more common statuses below.
Is the status you're looking for not listed below? Let us know at askmckres@umd.edu
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All Reserve Statuses |
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Awaiting Acquisitions Clarification |
This is primarily used for e-books. Emails have been sent to Acquisitions regarding purchasing and we are awaiting their response. |
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Awaiting Catalog Search |
Item requests for books, book chapters, or media in this queue need to be searched in the library catalog. |
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Awaiting Doc Provider Request |
These e-reserves item requests need to be scanned, but the UMD Libraries’ copy is currently unavailable (on loan, missing, etc.). Once RSR staff request the article/chapter via ILL using the Reserves departmental account, item requests move to Requested via Doc Provider. |
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Awaiting Ebook Vetting/Purchasing |
These e-reserves item requests need to be vetted to see if a suitable copy is available for purchase. |
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Awaiting Final Hard Copy Processing |
Item requests in this queue are for “early bird” books awaiting final processing for hard copy reserve. Processing will be completed once the new semester begins. |
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Awaiting Instructor Clarification |
Waiting for instructor to provide us with more information before we can proceed |
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Awaiting Purchase |
Instructor or Reserves staff have identified this item for purchase (i.e., the UMD Libraries do not own or our copy is missing/lost), but the order has not yet been sent to Acquisitions. |
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Awaiting Recall Processing |
Item is checked out, we need to contact the patron who has it about returning it. |
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Awaiting Review by Staff |
Item requests with PDFs and web page links uploaded by instructors in ELMS route to this queue, where RSR staff check link functionality, check PDF quality, and determine fair use. |
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Awaiting Scanning |
E-reserves item requests have been printed and are awaiting retrieval and scanning. |
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Awaiting Stacks Searching |
Item requests in this queue are ready to be retrieved, but the pull slips have not yet been printed. Printing the pull slips moves the item requests to In Stacks Searching (if Item Format is hard copy reserve item) or to Awaiting Scanning (if Item Format is PDF). |
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Awaiting Staff Attention |
Something unusual is going on, requires more investigation |
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Awaiting Supply by Instructor |
Item requests where an instructor selected “I will bring the material to the library” as the supply method remain here until items arrive. |
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Awaiting Web Search |
Item requests for journal articles need to be searched in WorldCatUMD or Google. |
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Item Available at Reserve Desk |
Items in this queue have already been processed and are currently available for loan at a library service desk (or for self-service use on a library or studio kiosk). |
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Item Available Non-Circulating |
Item cannot be put on Hard Copy Reserves because of its status. It is always available in the library for viewing in the Non-Circulating area. |
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Item Available on Electronic Reserves |
Available via link in the Course Reserves module |
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Item Cancelled by Instructor & Item Cancelled by Staff |
Terminal queues where items that have been cancelled either by Reserves staff or the instructor remain. |
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Item Held for Future Semester |
This indicates that the instructor has responded to the "Personal Copy Available for Pickup" email, requesting the item be held for a future semester. Note: Items will be held for up to 1 year from the start of the semester in which they were last used (e.g., items from Fall 2016 may be held until the start of Fall 2017, at which point the instructor must activate the new course). |
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Item in Wrong Processing Site |
This item's Pickup Location is at another branch. Update Processing location to match. |
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Item Recalled from Library Patron |
An item is checked out, and we've asked the patron to return it. |
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Item Removed from Reserves |
Terminal queue where items from past semesters that are no longer active remain. |
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Item Requested from another UMCP Library |
We are waiting for a physical copy from another branch library. |
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Item Sent to Preservation |
This item has been sent to Preservation and is temporarily unavailable. |
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Missing from Reserves Shelf |
Item requests have been reported as missing from the Reserves shelf and searched. This queue is a holding area until item can be located through further searching or obtained through other means (e.g., instructor provides personal copy or a new copy is ordered via Acquisitions). |
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Ordered and Awaiting Arrival |
Item has been ordered via Acquisitions, and the instructor has been notified. Item request will remain here until the item arrives and is processed. |
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Pending |
Item will become available to students (i.e., route to Item Available on Electronic Reserves) as soon as the new Ares semester begins. |
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Personal Copy Mailed |
Instructor's personal copy has been mailed to him/her at designated address. This queue is used for tracking purposes only; item requests should immediately route back to Item Removed from Reserves or Item Available on Electronic Reserves, according to Item Format. |
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Personal Copy Picked Up |
Instructor's personal copy has been picked up by instructor or designated proxy. This queue is used for tracking purposes only; item requests should immediately route back to Item Removed from Reserves or Item Available on Electronic Reserves, according to Item Format. |
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Streaming Media Reserves Statuses |
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Awaiting SMR Encoding |
An asset is in the process of being pulled from the stacks and screencaptured for streaming |
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Awaiting SMR Final Media Processing |
An asset has been screencaptured, needs metadata added and to be uploaded to the streaming media reserves module. |
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Awaiting SMR Printing |
A request is waiting to be printing to be pulled from the stacks. |
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Awaiting SMR Search - Clip |
A request is waiting for staff to search for the film |
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Awaiting SMR Search - Full |
A request is waiting for staff to search for the film |
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Awaiting SMR Sharestream Attachment to Course |
A film is available for streaming media reserves and needs to be added to course |
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Awaiting SMR Sharestream Course Activation |
A film is available for streaming media reserves, but the instructor needs to activate the streaming media module before we can add the film |
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Awaiting SMR Vetting - Clip |
Waiting for staff to verify that film is available the way the instructor has indicated that it is. |
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Awaiting SMR Vetting - Full |
Waiting for staff to verify that film is available the way the instructor has indicated that it is. |
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Item Available through Streaming Media Module |
Available in the streaming media reserves module (separate from Course Reserves in ELMS) |
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Item in Streaming Process, Needed for Hard Copy |
This item is needed for Hard Copy Media Reserves after the streaming process is done. |